The search giant has come up with an offline access feature that enables sharing files from Google Drive in an offline mode. This assumes importance because the amount of digital content created, exchanged, and consumed online today has risen by manifolds. So an option to transfer large files over distant servers even in an offline mode is necessary.
How to enable sharing files from Google Drive in offline mode
By sharing files from Google Drive in offline mode users can synchronize files across devices even when there’s no Internet connection. That way you can continue to work with files and view or edit it. Here’s how!
- Launch Google Chrome browser.
- Sign in to your Google account.
- Go to Google Drive main page.
- Choose Settings > General.
- Enable the option to access files while offline.
When you make a file (Google Docs/Google Sheets/Google Slides) available offline, you can access and edit it, even when your device isn’t connected to Wi-Fi or a network connection.
How to share files from Google Drive
It’s important to remember that before you proceed with this method, mark the files you want to be made available offline.
Launch Google Chrome browser. If you don’t have the browser, download, and install it first.
Next, sign in to your Google account and navigate to the Google Drive main page. Click the gear icon to choose Settings.
Now, go to Settings and select General.
Look for the option that reads, Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline.
When found, check the box marked against the option given above and press the Done button.
Go back to Google Drive’s Main page, right-click on the files (Docs, Sheets, or Slides) you want to access offline, and choose the Available offline option.
If you would like to select multiple files, use the following keyboard shortcut while clicking the files.
- Shift + Command (MacOS)
- Shift + Control (Windows)
In the end, switch back to the Google Drive main page, click the icon next to the search bar, and toggle Offline preview on.
That’s all there to it! After you have configured the required changes, you’ll be able to access and edit your Google Docs, Sheets, or Slides offline.
What happens when you make a Google Drive file available offline?
When in Offline mode, whatever changes you make to the Google Drive files, all of those changes will be saved locally. Later, when you have access to the internet, Google will automatically check for changes in the file and update its online version accordingly.
Hope that makes sense!