Enable Google Drive files sharing offline

July 2, 2020

The amount of digital content created, exchanged, and consumed online today has risen by manifolds. Tech giants like Google, Microsoft and others have also made it possible to transfer large files over distant servers within the snap of a finger. However, poor connectivity remains a major issue in this progress. To tackle this, Google has come up with an offline access feature. It enables Google Drive files sharing in an offline mode. Here's a step-by-step guide for it.

How to enable Google Drive files sharing offline

Google Drive files sharing lets its users store and synchronize files across devices. So, even if you aren't connected to a Wi-Fi network, you can share a Google Drive files, view, and edit it. Here’s how!

  1. Launch Google Chrome browser.
  2. Sign-in your Google account.
  3. Go to Google Drive main page.
  4. Choose Settings > General.
  5. Enable the option to access files while offline.

When you make a file (Google Docs/Google Sheets/Google Slides) available offline, you can access and edit it, even when your device isn't connected to Wi-Fi or a network connection.

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How to make Google Drive available offline?

Launch Google Chrome browser. If you don’t have the browser, download, and install it first.

Google Drive Settings
Google Drive Settings

Next, sign-in your Google account and navigate to the Google Drive main page. Click the gear icon to choose 'Settings'.

Now, go to ‘Settings’ and select ‘General’.

Google Drive Files Stream Offline
Google Drive Files Stream Offline

Look for the option that reads, ‘Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline’.

When found, check the box marked against the option given above and press the ‘Done’ button.

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Google Drive Offline Toggle
Google Drive Offline Toggle

Go back to Google Drive's Main page, right-click on the files (Docs, Sheets, or Slides) you want to access offline and choose ‘Available offline’ option.

If you would like to select multiple files, use the following keyboard shortcut while clicking the files.

  • Shift + Command (MacOS)
  • Shift + Control (Windows)

In the end, switch back to the Google Drive main page, click the icon next to the search bar, and toggle ‘Offline preview’ on.

That’s all there to it! After you have configured the required changes, you’ll be able to access and edit your Google Docs, Sheets, or Slides offline.

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Hemant Saxena
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